Terms and Conditions

The Venue

Burnside Bowling Club, 330 Avonhead Road, Christchurch

The Traders’ Hall will be located in the entrance marquee and the dining room.

Spectators’ entry to the playing greens will be through the entrance marquee and the dining room situated between Greens 1 and 3. Click here to view the site plan (not to scale) of the Burnside Bowling Club showing the location of the Traders’ Hall.

 

Trade Stand Module

Trade stand modules are 3 metres wide x 2 metres deep x 2.3 metres high.

Peek Display Corporation have been appointed to supply, erect and dismantle trade stands for World Bowls 2008.

 

A Trade Stand package includes

•     Accreditation to the Traders’ Hall (and to all games) – 2 swing tickets
•     2 tickets to the Welcome Function on 10^th January
•     Registration pack which includes a programme and 2 books of lunch ticket (12-27 January inclusive)
•     Panels – 3m back wall, 1.8m side walls x 2.3m high. Panels are velcro receptive.
•     Black Strato fascia
•     Signage – up to 20 characters, 2 colours
•     2 chairs and one trestle table
•     Power – 1 x 10 amp with 4 pin multi box
•     Lighting – 2 x 150w spotlights
•     Shared use of a small fitting room

 

 Support Service for the Traders’ Hall will be

•     Peek Display will have on-call service during World Bowls 2008.
•     Peek Display will contact traders prior to the event offering additional equipment and services. 

The Opportunity and your Investment

Your stand will give you face to face access to: elite players and team officials from 28 countries; several hundred volunteers (most from Canterbury but others from around NZ and overseas); many tour groups and spectators from overseas and many parts of New Zealand, and of course locals. The location of the Traders’ Hall is prime space at Burnside and could not be more central or visible. Sixteen days exposure affords a not-to-be-missed, cost effective opportunity for your company to advertise and promote itself and its products at the pinnacle event of the sport of bowls.

What is more the Traders’ Hall should be enjoyable and a lot of fun. 

 

Purchasing Space

            The price of a trade stand module is NZ$2,000.00 + GST (NZ$250.00)

            Multiple stands can be purchased to allow you to expand your space as you desire.

 

Site Allocation

Click here to view a floor plan of the Traders’ Hall (not to scale) with the individual stands numbered. These will be offered on a first in, first served basis. The organisers reserve the right to alter the layout of the Traders’ Hall depending on the number of traders booking space and the safety of the public. Even if the layout is changed the stand size will remain the same. Please indicate on the booking form your choice of sites. Please note that we will do our best to meet your preferences but particular sites cannot be guaranteed. Be assured however that all sites will be easily accessible to the public.  

 

Booking / Confirmation / Registration / Cancellation

Please complete the Trade Stand Booking Form and return it to BENZ, attention Ken Wilson-Pyne.

            A GST tax invoice will be sent to you with a letter acknowledging your booking.

Traders’ sites will be confirmed by BENZ after a NZ$500.00 deposit/stand is received.  The final date for this deposit is October 1^st 2007.

Stands may still be available for purchase after this date but late bookings will incur an administration fee of NZ$50.00 + GST/stand.

Final payment will be due by December 1^st 2007.

Payment may be made by

• Company cheque – made payable to Bowls Events NZ Ltd. and posted to
  Bowls Events NZ Ltd., PO Box 31-002, Ilam, Christchurch, New Zealand.
• Direct credit to bank account –
  BENZ LTD., BNZ – 02 – 0240 – 0293631 – 003
  Reference: TRADERS HALL and add company name.

If cancellation of space is necessary after confirmation the following will apply

• Cancellation received after confirmation will result in loss of deposit.
• Cancellation between December 1^st and the opening of World Bowls 2008 100% of all stand costs will apply – unless this space can be resold in which case loss of deposit applies. 

Site Access

Access will be available to the Traders’ Hall from Thursday 10th January at midday.

The stand must be complete by 5.00pm on Friday 11^th January unless arranged otherwise with BENZ.

 

Other Opportunities to Promote Your Company and Products

•        Advertising in the championship programme.
•        <>www.worldbowls2008.com web site – a Traders’ Hall page will be placed on the event web site. A three line profile of each trader will be included. For a small fee a trader’s logo can be added with a clickable link back to the trader’s own web site.

Please indicate your interest on the booking form and we will contact you about these opportunities.

 

Refreshments and Food

• Two [2] lunch tickets per stand for each day of the Championships (12 – 27 January) will be issued on arrival. These are not replaceable.
•  Complimentary instant coffee or tea from the Traders’ Hall servery.
• “Pay to Drink” coffee will be available from an on-site Barista.
•  Food will be available from the catering marquee. 

Sub Letting

Sub letting the whole or part of the space allocated is not permitted.

 

Site Design Restrictions

No trader shall be permitted to arrange a stand in such a manner as to obstruct light or inconvenience or disadvantage any other traders

 

Distribution of Promotional Material

Distribution of promotional material is only allowed to persons calling at your stand. The aisles must be kept clear.

 

Site Identification

Your own signage on your stand is appropriate but the material must not in any way interfere with adjacent or adjoining sites

 

Trading Hours

Trading hours will be 8.30 am to the end of play each day, 12 – 27 January 2008.

 

Goods for Sale

Traders will only be permitted to sell goods as described on the booking form.

 

Staffing your Stand

At least one staff member should be in attendance on your stand at all times during opening hours due to the prime location and free access to the area. If your stand is unattended please make provision to cover your merchandise.

 

Merchandise Deliveries and Vehicle Access

Merchandise deliveries and rubbish removal should be made outside of trading hours if at all possible. There is limited space for storage of stock. Restocking of traders’ stands, if necessary, can take place during tournament play but must not inconvenience other traders and the public. Delivery vehicles are required to deposit their goods then immediately move to the designated car park.

 

Parking Arrangements

Vehicle parking is not available in the Burnside Bowling Club car park. On completion of the unloading of goods, vehicles will be required to move to the designated car park in nearby Burnside Park

  

Eftpos and Credit Cards

New Zealand customers will be able to get cash from the club’s eftpos machine in the lounge bar. Overseas customers wishing to use eftpos to withdraw money will need to use an ATM machine. The closest ATM machine is at the nearby Merrin Street shopping mall.

Credit cards are each trader’s responsibility.

 

Telephone and Fax

Fax and local telephone access will be available from the tournament information office which is located off the main foyer of the Burnside Bowling Club.

Telephone +64 3 357 4939

Fax            +64 3 357 4938

 

Security

Two “Traders” swing tickets will be issued to each stand. Your swing ticket will be your entry ticket to the venue and must be worn at all times on site. These will not be replaced if mislaid.

Traders have the responsibility for the security of their own valuables at all times.

Money and valuable items should be removed overnight.

All care will be taken to ensure only authorized people are on site when the venue is not open to the public and to this end professional security guards will be on duty between the hours of 6.00 pm and 7.00 am from January 10^th to January 28^th2008.

 

Health and Safety

Traders must take all necessary steps to ensure the health and safety of their employees, the public, other traders and tournament staff while present on the site.

 

Stand Cleaning

Traders will be responsible for keeping their stand clean and tidy for the duration of the event.

 

Damage and Indemnity

Neither World Bowls Inc. nor BENZ will be liable for any loss or damage arising from incidents or accidents that may result from any kind of equipment belonging to a trader. The trader will indemnify BENZ against any legal proceedings arising from any accident or incident caused by their actions or equipment.

Traders should insure against fire, accidents, theft and other appropriate risks not only as regards their own property, but also against any third party claims.

 

Site Dismantling

The dismantling of your stand is not permitted prior to the end of the

Official Closing Ceremony on January 27^th 2008.

Unless otherwise arranged all goods from your stand must be off site by

 Accommodation

Southern World New Zealand can arrange any accommodation required by you. Your contact is John Coutts, jcoutts@southern-world.com 

Many World Bowls officials and non team officials will be staying at the Copthorne Hotel Commodore. For this accommodation please contact Kerry Clark, kerry@bowlsnz.co.nz 

 

Key Dates and Procedure

            1^st October        Deadline for stand booking and deposit

            1^st December     Deadline for balance of stand payment

            10^th January      Stand construction

            28^th January      Stand break down

                       

Contact Details

Bowls Events New Zealand Ltd.                                     

PO Box 31-002, Ilam

Christchurch

New Zealand

Ken Wilson-Pyne

Tele +64 3 357 4939

Fax  +64 3 357 4938

E mail kenwp@bowlsevents.co.nz

www.worldbowls2008.com